Job

Finance Clerk

Reports to: Director of Finance and Administration

Location: 102-1268 5th Avenue Prince George, BC

Terms: Full time 35 hours a week – Monday to Friday 8:30-4:30

Wages: $27.50

Candidate Requirements:

· Business administration diploma with focus on accounting and finance, minimum of one year in similar role, or a combination of education and experience.

· Must provide a Criminal Record Check.

Competencies:

· Effective communication skills

· Analytical and creative thinking

· Results oriented.

· Team player

· Accountability and dependability

· Excellent interpersonal, team building, analytical, time management, and problem-solving skills.

· Proficiency in the use of computer programs such as MS Word, PowerPoint, MS Excel, MS outlook. Sage 50 experience would be an asset.

· Ability to work under pressure and meet deadlines while paying attention to detail.

· Ability to organize workloads, set priorities, meet deadlines, and use good judgement.

· Ability to interpret and monitor compliance and financial policies and procedures.

· Excellent knowledge of the accounting body regulations

· Strong work ethics and high level of integrity

About PGUAJS: The Prince George Urban Aboriginal Justice Society is a non-profit organization serving the Prince George and surrounding areas since 1997. Our mission is to reduce the number of indigenous people in conflict with the law. We recognize that preventative and responsive initiatives are needed to address the issues facing the indigenous population and focus our efforts by providing services focused on those areas.

Benefits: Fully funded extended health care, which includes employee and family assistance program, two weeks combination of personal and sick time off.

About the Role: The Finance Clerk will provide a wide variety of accounting tasks, supports, and assists the department’s manager, and team members. He/she will perform accurate data entries, record keeping, filing systems and administrative tasks, as well as assist in other areas as directed by supervisor. This position provides front-line support in the delivery of internal financial matters. The Finance Clerk is expected to be knowledgeable in internal customer service and exhibits a high degree of tact, diplomacy, confidentiality, and discretion.

Responsibilities:

· Provides efficient and accurate data entry and record keeping related to the accounting system in accordance with the approved practices, and policies.

· Setup and maintains a filing system of accounts payables vendor files, as well as the different contracts by funders.

· Verifies that transactions comply with financial policies and procedures.

· Prepares, verify, and process invoices comparing them to purchase order requests.

· Issues payments via cheque or direct deposits, ensuring that payments are endorsed by the authorized signing authorities.

· Prepare vendor cheques for mailing.

· Prepare purchase orders for signatures by the Finance Manager and or Executive Director

· Review and verify travel claims and reimbursement request.

· Assist the finance team with the annual audit.

· Responsible for petty cash

· With the Finance Manager approval, set up financial records, process requisitions and prepares purchase orders according to established standard process, collect signatures, and contact the service provider when necessary.

· Prepare batches of invoices for coding by the Finance Manager and enters them in the accounting program.

· Ensure that all cheques are endorsed by authorized signatories, mail vendor cheques for

· Ensure the confidentiality and security of all financial and employee files.

· Assist with annual audit.

· Operates all office equipment.

· Other duties as required.

Working Conditions:

· Manual dexterity is required to use computers and other devices.

· Sitting for an extended period at a desk and performing highly repetitive tasks

· Overtime must be previously approved by Executive Director or Finance Manager only.

· Physical ability to lift 25 pounds.

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